T2010-123 AIRPORT COMBINED SERVICES FACILITY
REGION OF WATERLOO FINANCE DEPARTMENT: Procurement & Supply Services Division
TO: Regional Chair Ken Seiling and Members of Regional Council
DATE: May 26, 2010 | Report: F-10-050
RECOMMENDATION: THAT the Regional Municipality of Waterloo accept the tender of Gateman-Milloy Inc. for T2010-123 Airport Combined Services Facility at the Region of Waterloo International Airport for a total stipulated price of $7,859,869.00 plus applicable taxes.
Tenders were called for the Airport Combined Services Facility at the Region of Waterloo International Airport and were opened in the presence of K. Lane, C. Allen and L. Wilson. Advertisements for this tender were placed in the Record, the Region’s website and the Ontario Public Buyers Association website. The following tenders were received:
Gateman-Milloy Inc. Kitchener, ON $7,859,869.00The above contractors were pre-qualified for this tender. The work of this contract is to construct a new combined services facility including approximately 11,000 sq. feet of maintenance and vehicle storage bays, 5,500 sq. feet of fire hall and 8,000 sq. feet of office, change rooms and storage space, and associated site work. The Region intends to pursue a minimum LEED® Silver Certification for this project. Construction is expected to commence in Spring 2010, subject to appropriate approvals and permits, with completion in Spring 2011. This is an aggressive construction schedule that is driven by the Infrastructure Stimulus Funding program timelines.
Devlan Construction Ltd. Guelph, ON $8,500,000.00
Melloul Blamey Construction Inc. Waterloo, ON $8,706,000.00
Kiwi Newton Construction Guelph, ON $9,660,159.64
Merit Contractors Niagara St. Catharines, ON $9,835,000.00
CORPORATE STRATEGIC PLAN: The Airport Combined Services Facility project supports the Corporate Strategic Plan Focus Area 5 – Infrastructure by “providing high quality infrastructure and asset management to meet current needs and future growth.”
T2010-123 Airport Combined Services Facility $ 7,859,869.00The tender price includes $150,000 for a fuelling system that will be paid out of a separate budget that has been included in the above project total. Other construction costs include $1,000,000 for site development work that was advanced due to the competitive rates received for tender T2010-009 (further outlined in report F-10-032) and $300,000 for hydro and gas service to the site and system relocations needed to meet NavCanada requirements. Consulting fees include design for the project, disbursements, cost consulting and other specialized consultants. Ancillary project costs include permits, approvals and general administration fees. Furniture and equipment costs include office and meeting room furniture and equipment, storage systems, maintenance tools, telecommunications and security. As part of the tender review process, the line items noted above have been reviewed in detail and reduced as appropriate based on current estimates of overall project requirements. The Airport Combined Services Facility project budget of $10,841,000 includes an approved budget of $10,691,000 over the years 2010/2011 and an additional $150,000 from a Finance fueling budget. It is anticipated that once the balance of the tenders have been received that the project will be on budget. Financing for the project includes $4,733,334 federal and provincial Infrastructure Stimulus Funding for the combined facility with the remaining financed from debentures. The final date of acceptance for this tender is July 16, 2010.
Other Construction 1,300,000.00
Consulting Fees 855,000.00
Ancillary Project Costs 150,000.00
Regional Engineering 350,000.00
Furniture and Equipment 200,000.00
Plus: Estimated GST for work completed prior to July 1, 2010 (5%) 39,299.35
Plus: Estimated HST for work completed prior to July 1, 2010 (13%) 919,604.67
Less: Municipal Rebate of GST (5%) (39,299.35)
Less: Municipal Rebate of 86.46 of HST (11.24%) (795,104.35)